Professional Notarizations

"A Notary Public is a public officer appointed and commissioned
by the Governor whose function is to administer oaths (or affirmations); to take acknowledgments; to attest to the trueness of photocopies of certain documents; and to perform other duties specified by Florida law.​"
 

​Governor's Reference Manual for Notaries Public

Here’s what typically happens during a notarization:

1. Document Review
   We will quickly review the document to ensure it is complete and that no signature areas are blank. Notaries do not read the entire document or give legal advice.
    
2. Identity Verification
   You must provide a valid, government-issued photo ID (like a driver’s license or passport). We will check the ID of the signer and witnesses.
    
3. Willingness and Awareness Check
   The notary will ask a few basic questions to ensure the signer understands what they are signing and are doing so voluntarily, without coercion.
    
4. Signature
   You’ll sign the document in the presence of the notary. Some notarizations also require you to take an oath or affirmation.
    
5. Notary Certificate Completion
   We will fill out a certificate on the document (or attach one), sign it, and apply our official seal.
    

Note: A notary does not verify the accuracy of the document’s content—only the identity of the signer and the fact that the document was willingly signed.

Very Important!! Make sure to bring a valid ID and an unsigned copy of your document!

Location and Method: In-person notarizations can take between 15 to 30 minutes, while online notarizations maybe completed in as little as 5 minutes depending on the document size and connection to a notary. ​
 

Document Complexity: Simple documents may take around 10-15 minutes, whereas complex transactions, such as real estate closings, can extend to 30-60 minutes. ​
 

Preparation: Having all necessary documents completed and valid identification ready can significantly reduce the time required

1. Personal Appearance

The signer must appear in person before the notary. Remote notarization may be allowed in some states, but otherwise, physical presence is required.

2. Valid Identification

The signer must present a valid, government-issued photo ID (such as a driver's license or passport) unless personally known to the notary.

3. Document to be Notarized

Bring the complete, unsigned document to the appointment. Do not sign it beforehand. Signatures must be witnessed by the notary.

4. Notarial Certificate

The document must include a notarial certificate (or one must be attached). This section indicates the type of notarization performed (acknowledgment, jurat, etc.).

5. Understanding and Willingness

The signer must understand the contents of the document and be willing to sign it without coercion.

6. Notary Journal Documentation

Some states require notaries to keep a journal entry of the notarization, including details like the date, type of document, and signer’s ID.

We offer several convenient payment methods to make your notarization process smooth and hassle-free. 

You can pay for your notarization using any of the following:

• Credit or Debit Card – We accept all major cards including Visa, MasterCard, American Express, and Discover.
   
• Mobile Payments – Apple Pay, Google Pay, and other secure mobile wallets are accepted.
   
• Cash – Available for in-person appointments only.
   
• Online Invoice – We'll send a secure payment link via email or text—pay anytime, anywhere.
   

💡 Tip: If you're booking a remote online notarization, full payment is typically required before your session begins.

Yes, Acadia is fully insured.

We carry a current Errors & Omissions (E&O) insurance policy to provide our clients with added peace of mind. This coverage protects both the notary and the client in the event of an unintentional error or omission during the notarization process.

If you have specific questions about our coverage or need proof of insurance, please don’t hesitate to contact us.

Yes, Acadia offers remote online notarization (RON) services for eligible documents and clients. This means you can complete your notarization securely and conveniently from anywhere using a computer or mobile device with internet access.

We are fully authorized and use a secure digital platform that meets all legal requirements for online notarization. If you’re unsure whether your document qualifies for remote notarization, feel free to contact us, and we’ll be happy to assist.